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Comprehensive School Management System

An enterprise-grade SaaS solution streamlining administration with built-in virtual classes and online exams for effective learning.



Tulip deskTMis a comprehensive Learning Management System conceptualized and designed for the new age educational institutions to efficiently help them grow in a cost effective manner. This cloud based product can be accessed via desktop, Laptop and mobile as well.



The salient features of Tulip deskTM

  • Robust Data Management
  • Exhaustive Reporting System
  • High level of Security & Access Control by end-to-end encryption
  • Cloud based system access anytime, anywhere via smartphone application
  • Ideal for Group of Schools; Support Branches
  • Collaborative Virtual Classroom with online assessment, project submission, etc.
  • No high bandwidth requirement
  • At least 99.98% uptime
  • Comes with a smartphone App
  • Video Library

Tulip deskTM combines the best of technologies to provide a unique experience and a digital upgrade to schools which not only improves productivity of administrative staff but improves experience and productivity of all the stakeholders- principal, teachers, management staff, administration staff, students and parents.

Admin/ Staff

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Tulip deskTM is a complete solution for institutions and takes care of learning management as well as interactive virtual classroom, online admission and fees payment, student information, financials, reports, and a lot of other day-to-day activities. The mobile app has been designed for easy navigation and supports virtual classroom with live chat.

Student

Tulip deskTM takes cognizance of two broad perspectives – first, the growth of the institution negotiating the challenges of the learn-from-home necessity due to pandemic situation and secondly, enhancing social cohesion and grooming global citizens of tomorrow.

Teacher

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FAQ

Welcome to the comprehensive FAQ section on TulipDesk: Enterprise Graded School Software Application, hosted on Microsoft Azure. This platform is designed to enhance school operations with various modules, such as admissions, student information, academics, fees management, library services, transport tracking, human resources, payroll, fixed asset management, online recruitment and accounts.

1. Online Admission

How can applicants access the Online Admission Portal?
The Online Admission Portal is directly linked to the school's official website. Applicants can click on the admission link to access the portal and begin the registration process.
What steps are involved in the online admission process?
Applicants need to register on the portal, fill out the admission form, select an interview slot (from predefined slots by the school), and make the necessary payment online.
Can the school assign interview dates and times for applicants?
Yes, the school has the option to assign interview dates and times for applicants. This feature allows schools to manage their interview scheduling efficiently and ensure that all candidates are notified of their designated times.
What payment methods are accepted for admission fees?
Applicants can pay the application and admission fees using various online payment methods available in payment gateway, including credit/debit cards, net banking, and UPI. An offline payment option is also available at the school.
How will applicants know the status of their application?
After submitting the application, applicants will receive email notifications regarding successful payment, scheduled interview, and your admission status (accepted or rejected). In addition to email notifications, applicants can also check the current status of your application by logging into the online admission portal using their login credentials. This allows you to view any updates in real-time.

2. Student Information Management

How are student records created and managed?
Student records are automatically generated once the student is selected, and admission fee is successfully paid. The system maintains detailed records, including personal information, academic history, and health records.
What types of health records can be stored?
The application allows schools to store essential health information such as height, weight, blood group, and any medical conditions.
Can school generate Student’s Transfer Certificate and Bonafide Certificate?
Yes, school can generate both Transfer Certificates and Bonafide Certificates through the application upon receiving a formal request from the student or their guardians.

3. Academics

Curriculum
How do students access their academic materials?
Students can view classwork, homework, and project assignments uploaded by their teachers through the Mobile App.
Can students see their exam schedules?
Yes, exam schedules are made accessible to students via the Mobile App, ensuring they stay informed about upcoming assessments.
How is attendance recorded and viewed?
Class teachers enter attendance via the Mobile App, and students and parents can view attendance records and overall attendance percentages through their accounts.
Routine
How can students view their class routines?
Students can view their respective class routines, including subject and timing details, through the Mobile App.
Can teachers access their class routines as well?
Yes, teachers can view their class routines through the Mobile App, ensuring they are aware of their schedules for the day.
Is there a way to access class & subject-wise routines?
Absolutely. The application provides options for accessing class & subject-wise routine for better organization.
Progress Reports
How do teachers enter marks for students?
The application offers an easy subject-wise marks entry process for teachers, enabling them to enter marks only for their assigned classes and subjects.
Can students view their progress reports?
Yes, students can view their respective Progress Reports through the Mobile App, allowing them to track their academic performance.
What information is included in the progress reports?
Progress Reports typically include subject-wise marks, overall performance, attendance records, Health Record and comments from teachers, providing a comprehensive view of a student’s progress.
How often are progress reports updated?
Progress reports are updated based on marks entered by teachers after assessments and examinations, ensuring students have the most current information.
Is the Progress Report customizable?
Yes, the Progress Report is fully customizable to meet the specific needs. Users can request modification on various elements, including templates, formatting, and the information displayed, ensuring that the report aligns with individual preferences and school standards.

4. Fees Management

What options do students have for paying fees?
Students can make monthly fee payments online through the Mobile App. Offline payment collection option is also available at the school.
How does the late fee system work?
Late fees are automatically calculated and applied according to the school's established policies, ensuring transparency in fee collection.
What reports are available for fee management?
The system generates various reports, including Online Fees Payment Details, Outstanding Fees, and Fee Collection Reports, for better financial tracking.

5. Library Services

How does the book issue and return process work?
School can issue and return books using a barcode scanner, simplifying the use of library transactions. There is also an option to re-issue books for extended borrowing periods.

6. Transport Services

How can parents track their child’s school transport?
Parents can use the Mobile App to track transport routes and view real-time updates on pick-up and drop-off times for their children.

7. Notices and Notifications

How are notices communicated to students and staff?
The application allows administrators to send notices with attachments to the Mobile App via TulipDesk application. Users will also receive pop-up notifications for immediate awareness.

8. Human Resource Management

What attendance methods are available for staff?
The application supports biometric attendance integration and provides a manual attendance option as well that requires administration approval.
How does employee leave managed?
Employees can submit leave requests through the application, which require administration approval for processing.

9. Payroll Management

How can employees access their payslips?
Employees can download their payslips using the Mobile App, which provides a user-friendly interface for accessing payroll information.
What calculations are included in the payroll process?
The payroll system automatically calculates attendance, leave, and statutory deductions (P.Tax, ESI, EPF, TDS) during payslip generation.
What payroll reports are available for administrators?
The system offers various reports, including Salary Register, Salary Certificate, Monthly Salary Statements, TDS Register, EPF Register, and Monthly Deduction Statements.

10. Fixed Asset Management

How are school assets managed within the application?
The application allows schools to assign assets to specific rooms or employees. A damage asset entry page is available for reporting issues, and assets can be sent for maintenance.
What types of asset reports can be generated?
Multiple reports, including Asset Life Cycle and Register, can be generated to facilitate effective asset management.

11. Online Recruitment

How do applicants apply for job openings?
The Online Recruitment Portal, linked to the school's official website, allows applicants to register and apply for advertised positions or submit their CVs directly.
Will applicants be notified about their application status?
Yes, applicants will receive email notifications regarding their application status, including interview schedules and appointment letters.

12. User Management

What is the user creation process?
The User Creation process allows administrators to add new users to the system. This includes inputting essential information such as the user name, branch, role etc.
How can I reset user password?
Administrators can reset a user's password through the User Management section. The user can also reset their own password.
How is user access controlled?
The application features User Access Control to protect sensitive data, ensuring that employees can only access information relevant to their roles through Role-Based Access Control and User-Based Access Control mechanisms.
What is role-based access control (RBAC)?
Role Based Access Control (RBAC) assigns permissions based on user roles within the school. Users are granted access to resources and actions according to their designated roles, streamlining access management and improving security.
What is user-based access control (RBAC)?
User Based Access Control allows for more granular control by assigning permissions directly to individual users. This method is useful for cases where specific access is required beyond the standard role assignments.

13. Additional Features

Is there a dedicated accounts module within the application?
Yes, the application includes a comprehensive accounts module that allows for effective financial management, including tracking expenses, revenues, and generating financial reports.
Does the application come with a pre-integrated payment gateway?
No, the application does not feature a pre-integrated payment gateway. Instead, we offer integration with the payment gateway provided by the school's bank, ensuring that all funds collected are directed straight to the school's account. This approach enhances security and provides better control over financial transactions.

For any further inquiries, please reach out to our help desk helpdesk@hkinfoware.com. Our team is here to ensure you have the best experience possible with our School Enterprise graded Software application

What they think of Our Products

 
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Online Admission System

Notice

Online Class

Project

Fees

Holiday Calendar

Online Examination

Progress Report

Attendance

Staff info

Library info

Meeting Schedules

Transport

User Management

Finance/Accounts

Payroll

Student

Routine Management

System Integration

Online Admission

Online Class

Online Examination

Examination Review

Notice

Project

Fees

Holiday Calendar

Exam Schedule

Progress Report

Transport

Online Admission

Online Examination

Online Project/Assignment

Progress Report

Attendance

Online Class